Below is the screen that appears when you select "Utilities","Transfer Data", "Data Exchange Files","Export" from the main menu of the program.

This screen will guide you through the process of creating a data exchange file. The first item that you need to know is if the data exchange file is coming from the rebuttal file or a setup file that you may have created. ***SEE SETUP FOR DETAILS***

The only format that is available is the current AAR 500 Byte format. More can be added, but for now there is no reason to add another format.

If, and only if, you are using the setup file, than you have the ability to change the "BILL TO" and "INVOICE NUMBER" to something other than what the system shows.

When you select a file, Rebuttal or Setup, the system will inform you how many records are currently in that file. If the data exchange file is going to be sent to Railinc, than you must use the file naming structure that Railinc requires. To view that naming structure at any time, press the push button "Railinc Naming Requirements".

When the system if finished, it will inform you! Press the "OK" pushbutton and you will be able to view and/or edit the data exchange file that was created.

IMPORTANT: All created files must go to a letter drive, such as c:\

The are 5 "Type 6" records after each invoice. These records are for RT, IQ, EX, IP, BP"
RT - Remit to is taken from the PAYMENT responsibility field in the car file and matched up with the rolodex file using the index INVOICING responsibility
IQ - Inquiry is the same as above using the index for EXCEPTIONS responsibility.
EX - Exceptions is the same as IQ above
IP - Invoicing Party uses the RT above and uses the index INVOICING in the rolodex file to look up the information.
BP - Invoicing Party uses the REBILL ROAD field in the repair record and the index INVOICING in the rolodex file to look up the information.

IMPORTANT: All created files must go to a letter drive, such as c:\