New Formats are Automatic

All the below information is automatic once you have stated in the customer profile what format is required by each company. If no format is selected, then the system automatically assumes that the format is the standard AAR Type Format. When entering a Quote or Billing Repair Card, the system will look up the company initials that you select as the company to bill to determine which format to use and how to present it.

When creating a data exchange file, the system will automatically look up the company that you are creating the data exchange file for. If you have not selected the proper format for that company, then the system will inform you and ask if you want to use the proper format.

TTX and TTX-UP Data Exchange Formats

TTX Company has an extended 500 Byte Data Exchange Format. Our software has been tested and approved by TTX Company as being compliant with this new format. Some examples of this new format, which includes added information on billing repair cards, are as follows: 1. TTX requires an added TTX Repair Type Code. 2. Each Car and Repair Type is a separate invoice. 3. Each line has a line number that stays with that line once an estimate is sent for approval. Any new repairs after the approval has the next highest line number, even if that item is inserted on the billing repair card. 4. There is a new field for TTX only for either Revised or Corrected billing repair card. 5. All estimates show the first line on the data exchange file as an E.

TTX-UP Format is only for equipment that is UP owned and bills are sent to TTX Company. This format also has been approved by TTX Company as being compliant. The format is the same as above, however the data exchange file has been modified with added information that the Union Pacific requires. There is an added Type 6 record, “OC”, which hold the information about the owner of the equipment. There are three new Type 8 records which carries the information supplied by the Union Pacific Railroad. This information consist of UP Audit Number, UP Service Item Number for Labor Hours, Recurring Lump Sum, and Percentage Number. There must also be a Material Percent Mark-Up.

GE Railcar Data Exchange Formats

GE Capital Railcar Services has an extended 500 Byte Data Exchange Format. As in TTX, our software has been approved as GE Capital Railcar Services compliant. Some examples of this new format, which includes added information on billing repair cards, are as follows; 1. GE requires that each line in an estimate only is designated as an estimate or a supplemental. 2. The Approval Number or Supplemental Approval Number must be included. 3. The extended 500 Byte Data Exchange file for estimates can not have any summary records, which includes Type 6, 8 and 9. 4. If the file is an estimate or a supplemental estimate, then the letter E or S must be in all entries. 5. The PO Number, if any, must be present only when invoicing. 6. The Approval Number must be present only when invoicing. 7. The Supplemental Approval Number must be present only when invoicing.

GATX Data Exchange Formats

GATX has an extended 500 Byte Data Exchange Format. The main requirements are; 1. Billed party must equal GATX 2. Invoice Number must be blank on estimated repair bills, but required on final billing. 3. Repair Date must be filled with zeroes for estimates but required for final invoices. 4. Repairing Party Invoice Number must be blank on estimated repairs bills but required on final repair bills. 5. Mobile Repairs must show the Repair Facility Arrival Date with all zeros, if not mobile repair, then the Arrival Date must be present. There are a few other items, but these are the main point.